Fall, 2008

Month	Planning Activity	IPC 1st meeting	IPC 2nd meeting
July, 2008	During July and August, administrators will discuss prioritized requests, including: • Staffing Requests, including management, classified, STNC, and student •Faculty Staff Requests (AA &SS) •Instructional Equipment (AA & SS) •Durable Equipment •Facilities requests •Budget requests •New initiatives	(IPC does not meet)	(IPC does not meet)
August, 2008		(IPC does not meet)	(IPC does not meet)
September, 2008	Continue to trouble-shoot Convergence issues.  Resolve issues.	Review bands of priority from components (New initiatives, faculty, staff, equipment, facilities, and budget priorities).	Continue review of bands of priority from administrators (New initiatives, faculty, staff, equipment, facilities requests). Orientation & review of Goals & Initiatives
October, 2008	Set deadline for finalizing spring 2008 PRPP data in Convergence.	•Confirm that priorities identified by components align with District Mission, Vision, Values, and College Initiatives.  •Identify areas for cross-component collaboration. •IPC review of PRPP evaluation instruments.	Continue to confirm priorities. Recommend priorities forward to administrators Communicate priorities to Operational Committees, such as faculty staffing, ITG, FRG, Instructional Equipment.
November, 2008		Discuss progress made on prior year’s (2007/08) College Initiatives and related goals based on identified metrics. •Introduce the 2009/10 College Initiatives.	Finalize College Initiatives for 2009/10 Evaluate the PRPP to determine strengths and weaknesses & to recommend areas for improvement.
December, 2008	•All administrators update lists of editors and approvers for spring,2009 PRPP cycle. •Any changes to “unit” configuration approved by VPs.	•Finalize PRPP evaluation.

Spring, 2009

January, 2009	•All administrators provide trainings for new users and reviews for ongoing users. •“Core Data” posted on the web for all units. •“Academic” data posted for all Academic units. •Any additional data provided by VPs to their components.	(IPC does not meet)	•Receive budget update from BAC after “Governor’s Budget” is announced; •begin to review district-wide institutional plans* (see footnote) to confirm alignment with Mission, Vision, and Institutional Initiatives; and to affirm district-wide planning is integrated and coordinated
February, 2009	•All units working on PRPP for 2009/10.	Continue to review district-wide institutional plans* to confirm alignment with Mission, Vision, and Institutional Initiatives; affirm district-wide planning is integrated and coordinated.	Continue to review district-wide institutional plans* to confirm alignment with Mission, Vision, and Institutional Initiatives; •affirm district-wide planning is integrated and coordinated.
March, 2009	PRPP documents submitted to supervisors.	Continue to review district-wide institutional plans* to confirm alignment with Mission, Vision, and Institutional Initiatives; affirm district-wide planning is integrated and coordinated.	Continue to review district-wide institutional plans* to confirm alignment with Mission, Vision, and Institutional Initiatives; affirm district-wide planning is integrated and coordinated.
April, 2009	Dialogue between supervisors and units.
May, 2009	All administrators engage in prioritization dialogue with their units.	Receive budget update from BAC after the “May Revise”	(IPC does not meet)
July, 2009	All administrators submit prioritized lists from their component for 2009/10.

* District-wide institutional plans to be reviewed by IPC could include: Facilities Master Plan/5-Year Capital Outlay Plan, Technology Master Plan, Disaster Preparedness Plan, Student Equity Plan, Petaluma Master Plan, Shone Farm Annual Report, Windsor Site/Public Safety Training Center Plan, Other component-level unit plans, Budget/Finance Plan, Staffing Plan, SPAIS Plan, Basic Skills Plan, and other cross-component plans such as Matriculation, EOPS, DSPS, and Cal WORKs.